Download Halter/Fleece Exhibitors Disclosure Form
New York State Health Requirements
All alpacas entered in and present at the Show, whether from within New York or from out of state:
- Valid Certificate of Veterinary Inspection within 30 days of October 2?0, 2016.
- Alpacas must have a negative PCR for Bovine Viral Diarrhea Virus (BVD). There is no time frame for this test, since one test is sufficient for the life of the alpaca. BVD test results are to be reported on the CVIs as "negative" or virus "not detected". The date of the test, methodology (PCR) and the initials of the lab that performed the test must be listed on the CVI. Note, alpacas tested negative by the VI test prior to 1/1/2010 will be grandfathered in to allow entry. We remind people that the requirement of a negative BVD test will not eliminate the possible presence of BVD at the show, but will greatly reduce the risk of exposure. It is strongly recommended that all exhibitors institute on-farm bio-security protocols for returning from any show or other alpaca event to minimize the risk posed by BVD and other contagion. If you have any questions regarding BVD testing feel free to contact Sue Ives at email@example.com.
- Uniquely identified by Microchip and microchip number must appear on CVI.
It is strongly suggested that all animals attending are vaccinated for rabies within one year of the show.
A block of rooms have been made available at the Holiday Inn Express until September 20, 2016, mention "Showtacular Alpaca Show".
Holiday Inn Express Syracuse/Fairgrounds:
6946 Winchell Road, Warners, NY 13164, 315-701-5000 - Room Rate $105.00, 5 minutes from fairgrounds
Other Area Hotels:
Best Western, Inn at the Fairgrounds:
670 State Fair Boulevard, Syracuse, NY 13209, 315-484-0044 - Room Rate $85.49
All stalls are 8X10, there is a limit of 3 juvenile alpacas or 2 yearling or adult alpacas per single stall, 7 juveniles or 5 adults in a double stall. No stall limits.
It is the exhibitor’s responsibility to keep the exhibition area clean at all times.
Exhibitors may advertise their sales list and sell alpacas or alpaca related products at their stalls. Several vendors will be present to sell apparel, tack and gift items.
All stalls at the EAA & NEAOBA SHOWTACULAR will be provided with straw bedding.
Stall space will be assigned with preference given to sponsor levels and time of full payment as long as space is available when registered. After that, placement will be determined by time stamp given by our online registration system.
Farm displays are encouraged. All farm displays must be totally contained within a stall space. We need to keep the isles clear for people to move throughout the building. No farm displays are allowed to spill into the isles.
- Both Farms A and B will need to complete their own Reservation and Halter Entry Forms.
- Farm A should reserve and pay, with their own check/credit card, for all of the stalls plus their own entries and extras.
- Farm B should state on their Reservation Form that they are sharing with Farm A and pay, with their own check/credit card, for their own entries and extras.
- Farm B should then pay their share of the stall(s) directly to Farm A.
- The EAA and/or NEAOBA Board Members, or designees or Show Supervisor(s) or anyone else affiliated with the EAA and NEAOBA Showtacular will not be held responsible for any problems or injuries that may occur when sharing stalls.
General Show Information
- All Halter Show related questions should be directed to the Halter Show Superintendent, Sue Ives, phone: (804) 477-2258.
- No refunds will be given for changes/cancellations after the close of show registration (the last date registrations are being accepted or the show sells out, whichever is first). Partial refunds will be given out prior to the close of show registration minus a handling fee ($150 per farm or $10 per animal).
- No animal substitutions will be allowed from the original entry form, unless an animal becomes ill and permission is obtained from the Show Superintendent. Permission must be obtained prior to arriving at the show. There will be a $15 change fee for each change made to your show registration after payment has been made.
- The show will be run in accordance with the current rules of the AOA Alpaca Show Division. We encourage you to join the Show Division and become familiar with the Handbook.
- All alpacas shall be presented for judging with a plain halter and lead rope. The handler’s attire should be conservative, neat and appropriate for the class. Farm names or alpaca names cannot be displayed on the exhibitor or animal during the class.
- All alpacas entered must be registered with the AOA Registry. No pending papers will be accepted.
- All alpacas must be entered in the name of the owner as listed on the ARI Registration Certificate. Animals that are in the process of being purchased or certificates that have not been transferred, must have a Owner of Record to Show form, signed by the owner that is listed on the certificate.
- Get of Sire, Produce of Dam: Show entry is made in the name of the sire or the dam and the entry fee is applicable. A copy of the AOA Registration Certificate for the sire or dam must be included. There is a limit of one entry per sire or dam. As exhibitors may not know who the other exhibitors are until arrival, entry deadline for the two group classes will be 6:00 P.M. Saturday evening.
- There is a $80.00 AOA fee for all farms that are not AOA Show Division members. It is $80.00 per farm, not per animal. There is a $6 AOA Show Division fee for every animal entered in the show, that fee is reflected in your entry fee.
- An owner may only enter 3 alpacas per breed type, per gender, per color designation, per age division. Example: An owner can only show 3 white, Huacaya, yearling, males.
- Send completed entry form with a copy of each AOA Registration Certificate. Please use color definitions as found in the AOA Show Division Handbook and the most current AOA color chart to determine the color of each alpaca. An alpaca will not be entered if there is incomplete or missing information.
- The Show Superintendent will divide classes as much as possible. Example, for Juvenile Black Males, if entries include 4 or more true blacks and 4 or more bay blacks, the class will be divided by color designation.